Corporate training Malaysia - Ezyspark

Productivity while working remotely

remote work malaysia

Many of us are back in the office or even still working remotely as worldwide coronavirus numbers continue to rise. Hence the new norm of working from home is still the status quo, but some of us may not be well adapted to this change, therefore this means getting a designated work zone set up at home for most of us, making it difficult to differentiate between work life and home life.

However, experts clarify that to stay productive and in the right headspace for both work and play, it is important to get the balance right. It may be important for success to distinguish between work and home life, but we also discuss how to deal with disruptions, dress codes, and the value of creating a schedule. Let’s discuss some valuable ideas on how to make working as effectively as possible from home.

Having a limited and purposeful space to do professional work is fundamental to maintaining the tempo of work that used to be previously within the office. It is fundamental to keep away from having the same space for the exercise area with the aid of fending off distractions.

Physical house at domestic should be adjusted to create a mental house conducive to optimizing time either for finding out about or for working from home.

Being productive at work is fundamental to being profitable in today’s world of “getting extra done in less time”. Here are some pointers to get you started.

Why do we have more chances to work remotely these days?

Today, the world is at a challenging spot. COVID-19, or the novel coronavirus had forced millions and millions worldwide to stay home because it wasn’t safe to meet anyone outside. The danger and speed with which the virus spread meant that it only took one interaction with an affected person to give it to everyone else in their immediate circle. Also, with people acting asymptomatic, there was no way to determine whether someone had it or not.

This led to everyone taking the safest option, which was to keep meetings minimal, without contact, and online. With older people at higher risk of fatality, going out and meeting others, even for the younger generation was almost taboo. All of these factors led to working from home becoming the new normal and it’s been a few months, and everyone’s now gotten used to this type of setup.

There’s no saying exactly when the world will be back to normal, but it could take a couple of years at the minimum, according to experts. This has led companies to take formative action against the pandemic and inform their employees to continue working from home. Google, for example, has made it mandatory for their employees to work remotely till July 2021 minimum, which means we’re not anywhere close to finding a solution that can help the world get back on its feet.

Also, studies have shown that people are actually becoming more productive as they work remotely, which is good for the companies that employ them. It shows that people work 1.4 more days a month than when they were in the office, convincing companies that work-from-home setups are actually the way to go. This could persist in the future, and working remotely could become the new norm after a couple of years.

It can also help companies save money on travel, accommodation, office space, and many more fairly expensive expenditures.

Common remote working arrangements

Different companies have different setups for their work-from-home arrangements. Depending on their size, their domain, and even their requirements, they can arrange various types of setups for their employees and top brass.

Here are some of the more common types of setups we’ve seen since the pandemic struck

  • One company, all work-from-home
    One of the most common types of remote working arrangements is the all-work-from-home policy. Since the news of the pandemic, there have been companies, both big and small that have foregone the lease on their office spaces and encouraged all employees to work remotely, mandatorily. Employees have given up their leased homes and moved back to their hometowns in order to save money and this has helped them get back in the groove of things. It’s important to note that such a setup was common even before the pandemic struck. There have been companies that have managed to work in a profitable manner despite not having their employees in any physical office. However, since the pandemic, a lot more companies have followed this policy and are seeing positive benefits of the same.
  • One company, key staff in the office
    There are companies that have their key staff such as the CxOs and upper management working from the office while the junior staff and executives are encouraged to work from home. This setup makes it easier for the upper management as they can plan out the bigger ideas for the company and delegate it to the junior staff, without having to meet them physically.
  • MNCs having remote workers
    Then there is a third type – MNCs which have people working in different time zones and regions, but still working together easily. This is most commonly seen in the tech sector or the banking sector as people have to work in tandem to execute the key plans of their organization.

When there is a big task such as the implementation of a new piece of software on the company’s app, for example, people in different locations work together to see it through. This has led to better communication among people despite being apart and one common linking factor such as the headquarters making sure the workflow is smooth and without any hiccups.

  • Entrepreneurs
    The fourth type involves vendors, partners, and freelancers based in various locations around the world, working independently on their own projects. However, when they have a common project with a particular deadline, they manage to turn in their work but aren’t part of the same company.

The head company sources these freelancers and vendors as it helps them save plenty with regards to their costs for legal, skill, etc. and they ultimately succeed in getting the work done as required within the given timeline.

How to stay productive when we work remotely?

There are plenty of ways to stay productive as you work remotely. The first thing to remember is that working remotely means you’ve to be comfortable and keep your mindset professional. Your company is paying you money to work, not to remain idle at home, so don’t take advantage of the same.

With that being said, here are five ways in which you can stay productive working from home:

  • Location matters
    You have to ensure the location you’re working in is comfortable for you and your office setup. Keeping the workspace in your bedroom can make it tempting to just take a quick nap and this can be counter-productive. A good study table and chair can ensure you get work done. Try to avoid working on the couch and bed because your mind automatically feels relaxed and not ready to work.
  • Find a work buddy
    While you may or may not miss the sound of the office, there’s no doubt that you got used to it. Even you need to be social because interaction is necessary to stay calm. Make sure you have a work buddy you can bounce ideas off.
  • Plan your day in advance
    Having a plan makes it simpler to know what you have to do for the rest of the day. Don’t forget to take breaks to watch a couple of Netflix episodes or just relax because it’s necessary to do so in order to keep yourself mentally calm.
  • Work on your communication
    Better communication means better work. Make sure you’re constantly communicating with your team from time to time so that work gets done faster and efficiently, thus ensuring better productivity at home.
  • Understand your employees’ work schedules
    Everybody works differently and as a senior head, you must understand that no employee works as well as they do in the office. Understanding your employees’ shortcomings and challenges means that you can delegate work accordingly and get the best out of them.

What are the consequences?

If teams aren’t able to stay productive, it can have a strong consequence on all levels. Clients become unhappy and might move on to another team or agency that can get the work done for them. From an individual’s perspective, it can lead to their job security being under threat and also have an effect on their well-being and income levels.

If the company is not able to motivate or get their teams to feel committed, it can lead to worsening profits and sales which can have a major effect on its sustainability as a business. Delayed or disrupted delivery can also have a negative impact on the quality of products and services being offered and in the worst case, the shutting down of the company.

Make sure you have non-business calls with your team so that they feel like they’re valued and part of the company. You need to be compassionate and understanding during these trying times and try to adjust to the times we live in for now.

Thus, companies working remotely should aim to keep themselves and their employees motivated with the help of a coach. Seeking help from the coach will help them put things in perspective and make working from home a viable and great option, keeping everyone on track.

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